This privacy policy is intended to inform you as a user of this website about the nature, scope and purpose of the collection and use of personal information by us, the website operator Tentacle Sync GmbH.

We take your privacy very seriously and treat your personal information confidentially and in accordance with the law. As new technologies and the continued development of this website may make it necessary to change this privacy policy, we encourage you to review the privacy policy periodically.

Personal data are individual details about personal or factual circumstances of a specific or identifiable natural person. This includes information such as, for example, your real name, address, phone number and date of birth (if applicable). The definitions of the terms used in this privacy statement (eg “personal data” or “processing”) can also be found in Article 4 of the General Data Protection Regulation (GDPR).

Name and contact details of the person responsible

This privacy policy applies to data processing by:

Responsible:

Tentacle Sync GmbH
Wilhelm-Mauser-Straße 55b
50827 Cologne

Telephone: +49 221 6778320 32
Email: info@tentaclesync.com

Responsible person for data processing:

Questions about privacy in relation to the Tentacle Sync GmbH, our website tentaclesync.com or our online shop shop.tentaclesync.com can be directed at any time to:

Tentacle Sync GmbH
The data protection officer
Wilhelm-Mauser-Straße 55b
50827 Cologne

Telephone: +49 221 6778320 32
Email: privacy@tentaclesync.com

1. Collection and storage of personal data, nature and purpose of their use

a) by visiting the website

When you visit our website www.tentaclesync.com, the browser used on your device automatically sends information to the server of our website. This information is temporarily stored in a so-called log file. The following information will be collected without your intervention and stored until automated deletion:

• IP address of the requesting computer
• Date and time of access
• Name and URL of the retrieved file
• Website from which access takes place (Referrer -URL)
• Used browser and, if applicable, the operating system of your computer as well as
  the name of your access provider

These data are stored anonymously in accordance with the Telemedia Act (TMG). The creation of personal user profiles is thus excluded. The data will be deleted or anonymized after the connection has ended.

The data mentioned are processed by us for the following purposes:

• Ensuring a smooth connection of the website
• Ensuring comfortable use of our website
• Evaluation of system security and stability
• For further administrative purposes

The legal basis for data processing is Art. 6 para. 1 lit. f GDPR. Our legitimate interest follows from the data collection purposes listed above. In no case we use the collected data for the purpose of drawing conclusions about you.

In addition, we use cookies and analysis services when visiting our website. Further details can be found under no. 4 and 5 of this privacy policy.

b) Google Web Fonts

This site uses so-called web fonts for the unified representation of fonts, which are provided by the company Google Inc. (1600 Amphitheater Parkway , Mountain View, CA 94043, USA; hereinafter referred to as “Google”). When you call up a page on our website, your browser loads the required web fonts into your browser cache to display texts and fonts correctly.

To do this, the browser you use must connect to Google’s servers. As a result, Google learns that our website has been accessed via your IP address. The use of Google Web Fonts is in the interest of a consistent and attractive presentation of our online services. This represents a legitimate interest within the meaning of Art. 6 para. 1 lit. f GDPR.

If your browser does not support web fonts, a default font will be used by your computer.

For more information about Google Web Fonts, see developers.google.com/fonts/faq and Google’s privacy policy: google.com/policies/privacy

c) Use of our contact form

For questions of any kind, we offer you the opportunity to contact us via our contact form provided on the website. It is necessary to provide a valid e-mail address and your first and last name, so that we know from whom the request came from and to answer it. Furthermore, you will need to enter a category, your country and the query topic in our contact form, so that we can classify and answer your request in the correct language as well as quickly and reliably. We provide these informations also as mandatory fields concerning to the fact that our customers are mostly professionals who are dependent on an immediate response to support questions by us for the professional use of our products.

The data processing for the purpose of contacting us is based on Art. 6 para. 1 lit. GDPR on the basis of your voluntarily granted consent by using the contact form. You can revoke this consent at any time. For this, send an informal message via e-mail to info@tentaclesync.com . The legality of the data processing operations carried out until the revocation remains unaffected by the revocation.

The personal data collected by us for the use of the contact form will be deleted by us after completion of the request you have made.

d) E-mail contact

If you contact us by email, we will store your details for processing the request as well as in case connecting questions arise. We store and use other personal data only if you consent to it or if this is permitted by law without special consent.

2. Disclosure of data

A transfer of your personal data to third parties for purposes other than those listed below does not take place.

We only share your personal information with third parties if:

• You have given express consent to this, Art. 6 para. 1 lit. a GDPR
• The transmission pursuant to Art. 6 para. 1 sentence 1. lit f GDPR is required to
  assert, exercise or defend legal claims and there is no reason to assume that you
  have a predominantly legitimate interest in not disclosing your data
• In the event that the disclosure pursuant to Art. 6 para. 1 lit c GDPR is a legal
  obligation
• It is permitted by law and, pursuant to Art. 6 para. 1. lit b GDPR, it is required for the
  settlement of contractual relationships with you

As part of the simplification of the processing of our e-mail traffic and inquiries via our contact form, we will pass on the data you have collected to the Zendesk ticket system in particular. Find out more about Zendesk in section 5 of this privacy policy.

3. Cookies

We use cookies on our site. Cookies are small files that your browser automatically creates and that are stored on your device (laptop, tablet, smartphone, etc.) when you visit our site. Cookies do not harm your device, do not contain viruses, Trojans or other malicious software.

The cookies store informations each resulting from the connection of the specific used device. However, this does not mean that we are immediately aware of your identity.

First of all the use of cookies serves to make the use of our offer more pleasant for you. For example, we use so-called session cookies to recognize that you have already visited individual pages on our website. These will be automatically deleted after leaving our page.

In addition, to improve usability, we also use temporary cookies that are stored on your device for a specified period of time. If you visit our site again, your device automatically recognizes that you have already been with us and what inputs and settings you have made in order not to have to re-enter them.

We also use cookies to statistically record the use of our website and to evaluate it for the purpose of optimizing our offer for you. These cookies allow us to automatically recognize when you visit our site again that you have already been with us. These cookies are automatically deleted after a defined time.

The under the use of cookies processed data for the abovementioned purposes are required to protect our legitimate interests as well as third parties under Art. 6 para. lit. f GDPR.

Most browsers accept cookies automatically. However, you can configure your browser so that no cookies are stored on your computer or always a hint appears before a new cookie is created. To disable cookies completely may mean that you can not use all features of our website.

4. Google Analytics

The analytics service Google Analytics is used pursuant to Art. 6 para.1 lit f GDPR. With the tracking measures we want to ensure a needs-based design and the continuous optimization of our website. On the other hand, we use the tracking measure to statistically record the use of our website and to evaluate it for the purpose of optimizing our offer for you. These interests are to be regarded as justified within the meaning of the aforementioned rule.

For the purpose of designing and continuously optimizing our websites we use Google Analytics, a web analytics service provided by Google Inc. (google.com/intl/en/about), 1600 Amphitheater, Parkway, Mountain View, CA 94043, USA; in the following “Google”). In this context, pseudonymised usage profiles are created and cookies (see point 3) are used. The information generated by the cookie about your use of this website such as

• Browser type / version
• Used operating system
• Referrer -URL (the previously visited page)
• Host name of the accessing computer (IP address)
• Time of server request

are transmitted to a Google server in the USA and stored there. The information is used to evaluate the use of the website, to compile reports on website activity and to provide other services related to website activity and internet usage for the purposes of market research and tailor-made website design. This information may also be transferred to third parties if required by law or if third parties process this data by executing their orders. Under no circumstances will your IP address be merged with any other data provided by Google. The IP addresses are anonymized, so that an assignment is not possible (IP masking).

You can prevent the installation of cookies by accordingly setting your browser software; however, we point out that in this case not all features of this website may be fully exploited.

You can also prevent the collection of data generated by the cookie and related to your use of the website (including your IP address) and the processing of this data by Google by downloading and installing a browser add-on (tools.google.com/dlpage/gaoptout?hl=en).

For more information about privacy related to Google Analytics, see the Google Analytics Help Center (support.google.com/analytics/answer/6004245?hl=en).

5. Zendesk

We use the Zendesk ticket system, which is a customer service platform from Zendesk Inc., 989 Market Street # 300, San Francisco, CA 94102, USA, to handle customer inquiries . For this purpose, necessary data such as name, first name, postal address, telephone number, e-mail address are recorded on our website in order to answer your information needs. Zendesk is a certified participant of the so-called “Privacy Shield Framework” and thus complies with the minimum requirements for legally compliant order data processing.For more information about Zendesk’s data processing, please refer to the Zendesk Privacy Policy at zendesk.com/company/privacy. If you have any questions, you may also contact the Zendesk privacy officer at privacy@zendesk.com .

6. FormCrafts

We use FormCrafts, an online form builder operated and managed by Subtle Web Inc, 1-386 Roncesvalles Avenue, Toronto ON M6R 2M9. This service allows us to create forms that are linked to our Zendesk ticketing system. By filling out the form our customers can submit requests to us and we get the data in an organized way so we can process the request faster.

FormCrafts saves the data entered in the form, such as name and email. FormCrafts also uses geolocation data to help us better understand our customers. The geolocation data is limited to Respondent's region, and does not contain any personally identifiable information. FormCrafts also also collects information relating to requested language, requested web resource, and time spent.

FormCrafts does not give or sell the information it collects to third parties. An exception to the rule is that FormCrafts will share information with law enforcement agencies when required by law. This usually happens when FormCrafts is used for illegal purposes.

You can find the informations on https://formcrafts.com/terms.

7. Social Media, Youtube and Vimeo links

On our website we rely links to the social networks Facebook, Instagram and Twitter as well as to the websites Youtube and Vimeo on the basis of Art. 6 para. 1 lit. f GDPR, in order to make our enterprise more well-known here. The underlying commercial purpose is to be regarded as a legitimate interest within the meaning of the GDPR. The Responsibility for the operation compliant with data protection is to be guaranteed by their respective providers. By clicking on the corresponding link you will be forwarded on the offer of Facebook, Instagram or Twitter, Youtube or Vimeo.

8. YouTube

Our website uses plugins from the Google-powered YouTube page. Operator of the Website is the company “YouTube”, LLC, 901 Cherry Ave., San Bruno, CA 94066, USA.

By visiting one of our YouTube plug-in-enabled sites, you will be connected to the servers of YouTube. This action will tell the YouTube server which of our pages you’ve visited.

If you’re logged into your YouTube account, YouTube will allow you to associate your browsing behavior directly with your personal profile. You can prevent this by logging out of your YouTube account.

The use of YouTube happens according tho the interest of an attractive presentation of our online offers. This represents a legitimate interest within the meaning of Art. 6 para. 1 lit. f GDPR.

For more information about how to handle user data, please refer to the YouTube Privacy Policy at google.com/intl/en/policies/privacy.

9. Apps (iOS / Android)

location access

While our apps request the permission to access information about your location, we are not using your location actually. The permission to access the users location is simply coupled to the permission to scan for bluetooth devices. We need the latter to communicate with you Tentacle devices.

The permission to access your location even if the app is not in use (which in our case means "access your Tentacles even if the app is not in use") is optional and by default turned off. You can enable this feature in the app settings.

10. Collection and handling of personal data in the context of the customer account

We offer our customers the possibility to use our personal form on our webshop to place orders for the products we offer and to use certain services in connection with the ordered products. Before the first use, you must register onetime. For this registration we need to get the following informations from you:

• First name Last Name
• E-mail address

For the processing of orders in the online shop, we require additional information from you:

• Billing address (if applicable company and adress, street, house number, zip code, city, country)
• Delivery address (salutation, first name, last name, if applicable company and additional address, street, house number, zip code, city, country, mobile phone number)
• Payment data (PayPal data, bank details)
• Telephone number.

Your customer account will also automatically be assigned to a customer number. We need the phone number to pass it to the logistics company UPS. UPS will require your phone number to contact you regarding delivery. More information about UPS can be found in Section 10 of this Privacy Policy.

Data that you submit to us during registration and when placing orders in the online shop are used for the following purposes:

• Provision of the customer account
• Making your customer profile available on our website
• Use of the online shop at shop.tentaclesync.com
• Product deliveries
• Payment processing
• Queries related to your customer account and / or placed orders
• Information about changes to the terms and conditions or privacy notices
• Internal statistical market research
• Sending the newsletter, if expressly ordered

The functionality of the shop.tentaclesync.com offer may be restricted if you refrain from providing further, voluntary personal data. You can change or delete your profile at any time within the customer account. The data will be automatically removed from our system. To make the transfer of data, make sure they are using a secure SSL – transmitted connection.

11. Payment provider “PayPal” and "Stripe"

PayPal

On our website we offer the payment via PayPal. The Provider of the payment service is PayPal (Europe) S.à.rl. et Cie, SCA, 22-24 Boulevard Royal, L-2449 Luxembourg (hereinafter called “PayPal”).

If you choose to pay via PayPal, the payment details you enter will be sent to PayPal.

The transfer of data to PayPal is made on the basis of Art. 6 para. 1 lit. a GDPR (consent) and Art. 6, para. 1 lit. b GDPR (processing to fulfill a contract). You have the option to revoke your consent to data processing at any time. Revocation does not affect the effectiveness of historical data processing operations.

Stripe

We have integrated Stripe components on this website. Stripe is an online payment service provider. Stripe offers in this context software interfaces to integrate these payment methods, for example, in its own online store. The credit of a payment transaction is then made via a so-called Stripe account.

The operating company of Stripe is headquartered at 185 Berry Street, Suite 550, San Francisco, CA 94107, USA.

We use the online payment service Stripe for the following payment methods offered by us in the online shop or for handling other payment transactions with our customers: Credit card

If the data subject selects this payment option during the ordering process in our online shop, data of the person concerned is automatically transmitted to Stripe. By selecting this payment option, the data subject consents to the transfer of personal data required for payment processing. The personal data provided to Stripe is usually a first name, last name, address, email address, IP address, telephone number, mobile phone number or other data, as well as financial transaction data required for payment processing.

For the execution of the purchase contract it is necessary to save personal data, which are in connection with the respective order. The purpose of the transmission of the data is payment processing and fraud prevention. The controller will provide Stripe with personal data, in particular, if there is a legitimate interest in the transfer.

Personal information exchanged between Stripe and the controller may be provided by Stripe to credit reporting agencies. This transmission aims at the identity and credit check. Stripe may disclose personal information to affiliates and service providers or subcontractors, to the extent necessary to fulfill contractual obligations, or to process the data on behalf of.

Stripe’s privacy policy is available at https://stripe.com/privacy. 

12. Logistics company UPS

Your order will be shipped through a service provider, the company UPS, 55 Glenlake Parkway, NE Atlanta, GA 30328, USA. This service provider will receive information from us, such as your name and address, as well as your e-mail address and phone number specified in the order, in order to arrange an individual delivery date with you if necessary. The transfer of your data takes place pursuant to Art. 6 para. 1, lit b and f GDPR, and represents a protected interest.

You can view UPS privacy policy here:

ups.com/de/de/help-center/legal-terms-conditions/privacy-notice.page

13. Disclosure of data to other third parties

Finally, we will share your data in accordance with Art. 6 para. 1, lit c and f GDPR with third parties or government agencies, if we are legally obliged to do so eg. due to official or court orders or if we are entitled to do so, eg. because this is necessary for prosecuting crimes or for exercising and enforcing our rights and claims.

14. NEWSLETTER, CLEVER ELEMENTS

As an additional service we offer you our newsletter. We use the provider “Clever Elements” to send the newsletter. The provider is the Clever Elements GmbH, Lohmühlenstr. 65, 12435 Berlin, Germany.

 Clever Elements services can, among other things, be used to organize and analyse the sending of newsletters. The data you enter for the purpose of subscribing to the newsletter are archived on Clever Element’s servers in Germany. The data entered during registration will not be transmitted to other third parties. Clever Elements is a German, certified provider, which was selected according to the requirements of the General Data Protection Regulation and the Federal Data Protection Act.

 Clever Elements also enables us to analyse our newsletter campaigns. For instance, it allows us to see whether a newsletter message has been opened and, if so, which links may have been clicked. This enables us to determine, which links drew an extraordinary number of clicks.

 Clever Elements also enables us to divide the subscribers to our newsletter into various recipient groups. This enables us to tailor our newsletter more effectively to the needs of the respective target groups. If you do not want any analysis by Clever Elements, you must unsubscribe from the newsletter. For this purpose, we provide a corresponding link in every newsletter message. For detailed information on the functions of Clever Elements please follow this link: https://www.cleverelements.com/product.

 The consent to the sending of the e-mail address submitted on the basis of Art. 6 para. 1 lit. a, Art. 7 GDPR as well as § 7 Abs. 2 Nr. 3, and Abs. 3 UWG. The use of Newsletter2go, the implementation of statistical surveys and analyzes and logging of the registration process, are based on our legitimate interests in accordance with. Art. 6 para. 1. lit f GDPR.

 The data you archive with us for the purpose of the newsletter subscription shall be archived by us until you unsubscribe from the newsletter. Once you cancel your subscription to the newsletter, the data shall be deleted from our servers as well as those of Clever Elements. This shall not affect data we have been archiving for other purposes. For more details, please consult the Data Protection Regulations of Clever Elements at: https://www.cleverelements.com/privacy

 You may revoke any consent you have given at any time by unsubscribing from the newsletter. This shall be without prejudice to the lawfulness of any data processing transactions that have taken place prior to your revocation.

 We have executed a contract with Clever Elements, in which we require Clever Elements to protect our customers’ data and to refrain from sharing such data with third parties.

15. Affected rights

You have the right:

• In accordance with Art. 15 GDPR, to request information about your personal data processed by us. In particular, you can provide information on the processing purposes, the category of personal data, the categories of recipients to whom your data has been disclosed, the planned retention period, the right to rectification, deletion, limitation of processing or opposition, the existence of the right to complain, the source of your data, if not collected from us, and the existence of automated decision-making, including profiling and, where appropriate, meaningful information about their details;
• Pursuant to Art. 16 GDPR, to demand the correction of incorrect or completed personal data stored by us immediately;
• In accordance with Art. 17 GDPR, to demand the deletion of your personal data stored by us, except where the processing is required for the exercise of the right to freedom of expression and information, for the fulfillment of a legal obligation, for reasons of public interest or for the assertion, exercise or defense of legal claims;
• In accordance with Art. 18 GDPR to demand the restriction of the processing of your personal data, as far as the accuracy of the data is disputed by you, the processing is unlawful, but you reject their deletion and we no longer need the data, or you need this to assert, exercise or defense of legal claims or you have objected to processing in accordance with Art. 21 GDPR;
• Pursuant to Art. 20 GDPR to obtain your personal data provided to us in a structured, common and machine-readable format or to request the transfer to another person responsible;
• Pursuant to Art. 7 (3) GDPR, you can revoke your once given consent at any time to us. As a result, we are not allowed to continue the data processing based on this consent for the future and
• According to Art. 77 GDPR to complain to a supervisory authority. As a rule, you can contact the supervisory authority of your usual place of residence or work or our company headquarter.

16. Revocation and objection rights

If your personal data on the basis of legitimate interests in accordance with Art. 6 para. 1 lit f DSGVO are processed, you have the right to file an objection against the processing of your personal data in accordance with Art. 21 DSGVO, provided that there are reasons for this arising from your particular situation or the objection is directed against direct mail. In the latter case, you have a general right of objection, which is implemented by us without specifying any particular situation.

If you would like to exercise your right of revocation or objection, please send an e-mail to info@tentaclesync.com .

17. Data security

We use the popular SSL (Secure Socket Layer) method within the site visit, in conjunction with the highest level of encryption supported by your browser. In general, this is a 256-bit encryption. If your browser does not support 256-bit encryption, we’ll use 128-bit v3 technology instead. Whether a single page of our Internet presence is transmitted in encrypted form is indicated by the closed representation of the key or lock symbol in the lower status bar of your browser.

We also take appropriate technical and organizational security measures to protect your data against accidental or intentional manipulation, partial or total loss, destruction or against unauthorized access by third parties. Our security measures are continuously improved in line with technological developments.

18. Actuality and change of this data protection explanation

This privacy policy is currently valid and is valid as of September 2021.

As a result of the further development of our website and offers thereof or due to changed legal or official requirements, it may be necessary to change this privacy policy. The current privacy policy can be viewed and printed at any time on the website tentaclesync.com.

(updated: September 28th 2021)